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Which clerical interview questions can you expect in your clerical officer or clerical assistant job interview?
Prepare winning interview answers to typical interview questions using these practical answer guidelines.
Clerical vacancies occur in a wide range of organizations and clerical
jobs include a wide range of tasks and activities.
These common
interview questions for clerical positions explore the key abilities and
skills required for success in this type of job. Be ready to impress in your clerical job interview.
Prepare for these frequently asked clerical interview questions about your skills
and experience for a clerical or office administration position.
18 Essential Clerical Interview Questions
1. How does your work experience equip you for this job?
Find the key abilities and skills required for this position in the job
posting. Describe how you demonstrated these skills in your previous
jobs.
Key skills for clerical positions usually include:
- communicating with customers, employees and other individuals to answer questions and obtain and give information
- taking and directing calls
- filing, compiling
- checking and distributing documents and correspondence
- collecting and recording data
- scheduling activities
2. Which computer software have you used?
Detail the packages you are familiar with and explain what you have used each package for. Give specific examples of the functions you are proficient in such as creating and formatting spreadsheets in Excel and creating and editing tables in Word.
Relate your computer skills to the job requirements.
3. What types of correspondence were you responsible for?
When answering clerical interview questions like this, indicate the level of responsibility you had with regard to generating and editing correspondence.
Did you type correspondence from rough drafts, corrected copies, voice recordings, dictation or previous versions?
Highlight your knowledge of English composition, spelling and grammatical rules. Explain how you ensured accuracy. Provide work samples to support your answer.
4. What reports did you have to compose, format or check and distribute?
Give examples of the reports you were responsible for and explain how you obtained and managed the necessary information and what systems you used to generate and distribute the reports.
5. What types of data management systems have you worked with?
Highlight how you made sure that data was kept current and being done accurately. How did you ensure efficient retrieval of information? Detail the different systems you are familiar with and explain their advantages and disadvantages. Discuss any improvements you made.
This shows that you actively managed the data system and not just maintained it.
6. What information were you responsible for processing?
Focus on the types and volume of data – forms etc – to be captured and processed. What software and systems did you utilize?
An important part of answering clerical interview questions about information processing is to detail how you verified or audited the information before processing it. How do you check for errors?
7. What sort of information did you have to keep confidential in your last clerical job?
Show how you used your judgment to determine what types of information and situations to keep confidential. Give specific examples of the confidential information you managed. How was this information stored? How did you monitor it? What was the process for retrieving it?
8. What experience do you have with handling money?
Detail what your responsibilities were in this area.
- Did you collect,
count and disburse money? - Was there any basic bookkeeping involved?
- Were you responsible for any banking transactions?
9. What experience do you have with setting up meetings?
How
did you organize venues, inform participants, organize documentation,
set up the meeting room? Were you also responsible for taking and
distributing minutes?
10. What sort of interactions did you have with the public?
Focus on dealing with queries or requests from customers or members of the public.
Highlight your use of knowledge of the department and company to
successfully answer queries and provide information. These clerical
interview questions are exploring your ability to provide an efficient
information service to the public, clients, colleagues and managers.
11. How many calls did you have to take on an average day?
This
provides an indication of how busy you were and how much time was spent
on dealing with requests for information. If you also dealt with the
public via written communications then include this in your clerical
interview answer.
12. Were you responsible for coordinating any events, projects or programs?
Have
a good example ready of a project where you were involved in the
planning and organization.
Clerical interview questions like this are
designed to explore your planning and organization skills as well as
your initiative and ability to work independently. Focus on these skills
in your answer.
13. Describe the busiest work situation you have recently experienced?
Again
have an example ready for the interviewer. Describe the situation, the
actions you took to meet the demands and the outcome. Focus on your
ability to perform under pressure by planning and prioritizing
successfully.
Avoid
making negative comments about having to handle a busy situation but
rather convince the interviewer that you enjoyed the challenge.
14. Can you give me an example of the sort of deadlines you had to meet?
Be specific about any daily, weekly, quarterly deadlines you regularly had to meet. Explain how you scheduled your activities to ensure that you did meet the deadlines.
15. How do you prioritize your work?
Describe
the techniques you use to organize your work. How do you determine the
importance and urgency of a task? What else do you consider when
prioritizing your work – for example, the available resources to
complete the task?
Show how you are able to use your judgment and plan the most appropriate course of action.
16. Describe any innovations you made in your last job to improve efficiency?
The
interviewer wants to know if you are able to analyze a problem and come
up with a workable solution.
Show how you use your initiative to
pro-actively make positive changes.
17. What do you consider to be the most important qualities for this clerical job?
A
clerical or administrative type job mostly involves information
management and communication. Qualities like:
- good listening and
communication skills - planning and organizing
- flexibility and
adaptability - independent judgment
- confidentiality
- attention to detail
and accuracy
are all key to clerical jobs.
18. What are your strengths as a clerical worker?
Focus on those strengths that relate directly to the job requirements and that would be of most value in the position. This list of employee strengths will help you.
Use this detailed clerical job description to make sure you have a clear picture of the task and competency requirements for a clerical job.
Find out how to successfully answer behavioral interview questions that explore your clerical competencies.
What are the 6 most common interview questions and answers?
Be ready for these standard job interview questions and use the sample interview answers to impress in your clerical interview.
Expect clerical interview questions that explore your motivation and commitment to the clerical job:
View all basic interview questions and answers
Top clerical job interview tips
How else can I prepare for my clerical interview?
Clerical positions often involve a wide range of duties including secretarial and administrative-type work. These interview guides will ensure you are ready for any job interview question.
Clerical Interview Questions to Ask In Your Interview
Be ready to respond with some smart questions when you are asked “Do you have any questions for us?” Select relevant questions to ask from this comprehensive list.
Your Clerical Job Application
Sample Clerical Resume to adapt for your own use.
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