How to Resign – Eight Essential Steps

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Knowing how to resign from a job properly and professionally allows for a
smooth exit from the company.

These eight key steps explain exactly what to do when you
resign and your rights and obligations to your employer. Find out how to follow the right resignation process. The sample resignation letters can be adapted for your own use.

Once you have made the decision to resign from your job you need to
organize your departure in a polite and business-like manner. A
properly managed process of resignation means that you leave behind a good
impression.

Your Resignation Checklist

Follow these 8 steps to the right resignation procedure and keep it professional. Find out how to resign properly and what to do after resigning .

1. Give the correct notice period

Follow your contractual obligations with regard to notice period.

two
weeks notice is the standard notice period however you must abide by the
notice period stated in your employment contract or any union agreement
that you fall under
if your employer asks that you stay longer than the required notice period you are under no obligation to so so. Your employer must accept your resignation as long as you have given it in accordance with the terms of your employment contract

2. Write a formal letter of resignation

How to resign properly includes writing a letter of resignation even if you have resigned verbally. Prepare a letter of resignation that, at the minimum, includes the following details:

the date your resignation is effective
the position from which you are resigning
the date of your last working day at the company

Make sure you know who your resignation letter should be addressed to and who else in the company must receive copies (usually Human Resources and Payroll). Always keep a copy for yourself.

Sample Resignation Letter

Sample Resignation Email

3. Confirm your letter has been received

hand the letter personally to the relevant staff member on the day you write the letter. It can be left unopened in the in-tray or on a desk if not handed directly to an individual. This can lead to problems about when you actually resigned and whether you have given the required notice
if you have resigned by email follow up that it has been received by the right person
organize a handover period if necessary. Try to complete assignments before you go and leave information easily accessible by your replacement

4. Inform your colleagues

Agree with your employer how and when to tell your colleagues about your resignation.

Sending a farewell email out is one of the best ways to do this.

5. Organize outstanding benefits

confirm
the payment of any outstanding monies for unused vacation time that you
have accrued. Confirm any outstanding payments for overtime, bonuses,
expenses
find out the company policy on unused accrued sick
leave. Generally this is not paid out but ask Human Resources what the
organization does regarding this benefit
schedule a consultation
with Human Resources or the relevant individual to discuss your
insurance benefits including medical and dental, life insurance
find
out about converting or continuing your life and health insurance
benefits. If necessary check with your Sate Department for Labor for
clarification
make any outstanding benefits claims. Find out what
happens to your pension plan. Some plans provide for a lump sum
distribution when you leave the company

6. Complete your exit interview

The
purpose of an exit interview is to address any questions, comments and
concerns regarding your period of employment at the company.

Use it as
an opportunity to give positive feedback where relevant and provide
constructive comment on areas for improvement.

Use the list of exit interview questions to help you prepare for the exit interview.

7. Organize a written reference

Don’t
wait to ask for a reference when you next need one, get the reference
while your employer still clearly remembers you! Use this reference letter to request a reference. Think ahead and make sure you leave the company with at least one employment reference.

8. Tie-up the last loose ends

inform Human Resources of the correct address
where any relevant documents or mail can be forwarded to you when you
have left the company.
make sure your company computer files and email accounts are appropriately closed before you leave.
hand back security and parking passes and any other company property such as uniforms, computers, phones.
remove all personal items and personal files from your work space.